Streamline your workflows and make your team management more efficient

At Rehab Guru, we’re always looking for ways to streamline workflows and make team management more efficient.

One of our newest features Global Appointment Types does exactly that.

If you’re working as part of a team, this update is going to save you time, reduce duplication, and help your practitioners stay aligned. Let’s take a look at how it works.

A 'how to set up guide' for this article can be found here:

https://support.rehabguru.com/en/articles/12264878-setting-up-and-using-global-appointment-types

‍

What Are Global Appointment Types?

Traditionally, each practitioner in a team would need to create and manage their own appointment types. While that works, it often leads to duplication, inconsistency, and unnecessary admin.

With Global Appointment Types, team administrators can now create appointment types once and make them available across the whole team.

Think of it as a central library of appointments that every practitioner can access. This means:

• Less time spent on setup.
• Consistency in the appointments you offer clients.
• Easier team-wide management of services.

When a global appointment type is created, it appears in every practitioner’s appointment list, clearly marked with an orange globe icon so it’s easy to identify. From there, it can be added directly to calendars without extra setup.

Flexibility for Team Members

Even though appointment types are shared globally, individual practitioners still maintain control over their availability and scheduling rules.

This means they can:

• Show when they’re available for a global appointment type.
• Block out exceptions when they’re not available.

It’s the perfect balance of central management and personal flexibility.

Improving the Booking Portal

Another advantage of global appointment types is how they appear in your client booking portal.

With a quick setting in your portal preferences, you can choose to display appointment types first making it easier for clients to browse what’s on offer before selecting a practitioner.

It’s a small change that can make a big difference to client experience, particularly in larger teams with multiple practitioners.

Why This Matters

Managing a growing team is challenging enough without each member having to reinvent the wheel. By introducing Global Appointment Types, Rehab Guru helps you:

• Save time on admin.
• Ensure consistency in services.
• Enhance the booking experience for clients.

Whether you’re a small clinic or a larger organisation, this feature will help your team work smarter together.

Ready to get started? Head over to your Team Settings in Rehab Guru and create your first global appointment type today.